Coordinated Enrollment Manager- Preschool Promise

POSITION SUMMARY

The Coordinated Enrollment Manager will oversee and manage all aspects of eligibility, selection, and placement of children into Preschool Promise programs throughout Lane County, including working closely with families, providers, and community partners. In addition, this position facilitates the Lane Regional Stewardship Committee to coordinate outreach and recruitment efforts for all publicly funded early care and education programs, with an emphasis on reaching and serving priority populations.

This position also works closely with resource development, operations and marketing and communications staff and with all UWLC staff and departments; businesses; donors; nonprofit agency partners; community service groups; government agencies. This position is connected to and engaged with peer local United Ways and United Way Worldwide colleagues for continuous learning, growth and consideration of new ideas.

The ability to manage multiple projects simultaneously, maintain a high degree of accuracy and attention to detail, and thrive in a fast-paced environment with complex work is a necessity.

KEY RESPONSIBILITIES/ESSENTIAL DUTIES OF POSITION

An individual must be able to perform each essential duty listed below at a satisfactory level:

• Ground coordinated enrollment and community building efforts in anti-racism, addressing systemic oppression, equity, wealth disparity, intersectionality, and other areas important to social justice.

• Manage and facilitate all Preschool Promise and other early care and education-related projects, including continuous quality improvement, while developing and fostering positive, strategic relationships with external partner organizations, including the Department of Early Learning and Care, Quality Care Connections, Oregon Department of Human Services, Head Start of Lane County, Relief Nursery, and Early Childhood CARES.
• Manage database families use to apply to Preschool Promise, including problem solving with site developer to improve user experience, assist families with submitting applications, run lotteries and pull reports.
• Manage and track all Coordinated Enrollment contracts and budgets.
• Communicate with all families and partners using trauma informed practices and high degree of customer service.
• Enhance Preschool Promise providers' effectiveness through technical assistance, consultation, and resource sharing.
• Lead community outreach and recruitment efforts, including working with Marketing team to create materials, and building relationships with governmental agencies, businesses, and community organizations, in coordination with partners and providers.
• Represent Coordinated Enrollment and Preschool Promise at forums, meetings, and other community events.
• Develop and deepen relationships with community partners and families to better understand the needs and circumstances of the region's priority populations, and participate in the planning of recruitment and engagement strategies that promote inclusion and belonging.
• Facilitate data collection and analysis for the purposes of improving program quality and reporting to the Early Learning Division.
• Develop deep knowledge of and connection to local and statewide resources for families, including basic needs support, parenting education, mental health services, healthcare, child care, and other critical support services.
• Maintain confidentiality at all times; keep accurate, complete, and FERPA-compliant child/family records.
• Provide a high degree of accuracy, quality and professionalism in developing documents, reports, proposals, and other correspondence.
• Supervise a Coordinated Enrollment Specialist or Coordinator.
• Approach problems with a systems-level perspective, provide feedback and suggest solutions to streamline and add value to processes.

JOB REQUIREMENTS

Minimum requirements include:

• Bachelor's degree or equivalent with minimum five years related working experience, ideally in Early Childhood Education, Social Work, Marketing, Program Management, Business Administration or another related field.
• Bilingual, bicultural in Spanish and English highly preferred
• Hybrid work: In office work: 60% in office, 40% remote.

This job description describes the general nature and level of work performed by employees assigned to this position. It should not be construed as an exhaustive list of all required duties, responsibilities and skills. Reasonable accommodations may be made to enable disabled individuals to perform the essential functions of the job.

SALARY STATEMENT

The budgeted lifespan salary range for this position is currently $24.68 to $30.86 per hour. Proffered salaries are determined by several factors including applicant's knowledge, ­­­skills, experience, position, equity, and market.

COMPETENCIES

An individual must be able to demonstrate the following competencies at a satisfactory level:

Commitment to Anti-Oppression - committed to advancing in anti-racism and anti-oppression and embedding it at the core of all facets of work. Considers various perspectives and prioritizes marginalized voice and experience in decisions and actions. Willingly learns, adapts, and grows continually personally and professionally.

Accountability/Results Orientation - Assumes accountability for the achievement of assigned work activities/tasks. Collaborates with others to agree upon desired results/outcomes and timeframe. Takes ownership of work methods/processes and seeks to continuously enhance them. Behaves ethically and honestly in all activities done on behalf of UWW and the movement. Demonstrates a commitment to UWW's values, including diversity and inclusiveness.

Decision-Making/Risk-Taking - Gathers and analyzes pertinent information to aid in decision-making. Helps others to make effective decisions by providing needed information in an organized and thoughtful way.

Teamwork Collaboration - Contributes to the achievement of team objectives by helping others to complete tasks on own initiative. Shares information/ideas with other team members. Carries out assigned work projects. Identifies ways to make a greater contribution to the team. Able to adapt quickly to changing conditions or performance expectations. Able to focus on assignments during periods of change and/or uncertainty.

Relationship Management - Utilizes rapport to build trust and collaboration with others. Identifies and shares mutual benefits/needs in working together. Is ethical in dealing with others to achieve the desired results. Interacts and communicates with diverse stakeholders effectively. Fosters and maintains working relationships across the United Way system.

Communications - Expresses basic ideas in a clear, concise manner. Writes routine office correspondence. Communicates work results to team leaders in a timely manner. Shares information with team members willingly.

Innovation/Creativity - Adopts techniques to new situations. Finds new ways of utilizing existing information, ideas, concepts and/or strategies. Willingly shares recommendations for improvements to work systems, procedures or products. Uses initiative and ingenuity to decide how best to meet commitments.

ABOUT UNITED WAY OF LANE COUNTY

United Way of Lane County brings people, organizations, and systems together to create a community where every child succeeds in school and life. We work toward this vision by focusing on four primary outcomes: families are healthy and stable; kids enter kindergarten ready to learn; students are successful in elementary school; and youth have the knowledge, skills and credentials to pursue their dreams. We know that when we invest in our children today, we benefit our collective future.

We are a member of a national network of local United Ways, each bringing people together from all walks of life to address local challenges and be a part of local solutions.

United Way of Lane County is located in Springfield, OR with local and remote employment opportunities. We offer a competitive salary and generous benefits package including flexible work schedules and professional development opportunities; "dress for your day" dress code; volunteering opportunities and leave; and paid time off (PTO). Additionally, we offer access to comprehensive health, dental, life, short-term and long-term disability insurance; employee assistance program (EAP); and a 403(b) plan. We encourage growth and upward mobility-and want you to succeed in a diverse, inclusive, and ethical workplace.

United Way of Lane County seeks diverse, qualified professionals who want to make a difference in our local communities. We are an equal opportunity employer and recruit, employ, train, compensate, and promote qualified applicants without regard to race, color, religion, creed, disability, veteran status, marital status, age, sex (including pregnancy), sexual orientation, gender identity, gender expression, national origin or ancestry, genetic information, and other legally protected characteristics, in accordance with applicable laws. Learn more in the "EEO is the Law" poster here. If you need a reasonable accommodation because of a disability for any part of the employment process, please e-mail jreynolds@unitedwaylane.org or call 541-741-6000 and provide the nature of your request and your contact information.

UNITED WAY OF LANE COUNTY'S DIVERSITY, EQUITY & INCLUSION STATEMENT OF PRINCIPLE

We value the visible and invisible qualities that make you who you are.

We welcome that every person brings unique perspective and experience to advance our work building a community where every child succeeds and we all thrive.

We strive to embed diversity, equity, and inclusion practices at the center of our daily work.

We believe that every community member, donor, volunteer, advocate, and employee has an equally valuable role in helping solve community problems.

We commit to using these practices for our business and our communities.

Join us in advancing diversity, equity and inclusion and creating a community where every child succeeds in school and life.

Current Openings for Coordinated Enrollment Manager Preschool Promise Jobs at United Way of Lane County