Administrative Specialist

POSITION SUMMARY

The Administrative Specialist will provide administrative and organizational support to the daily operations of United Way of Lane County. This position assists with planning, execution and coordination of organizational projects and event activities.

This position works closely Human Resources, operations and with all UWLC staff and departments; businesses; donors; nonprofit agency partners; community service groups; government agencies. This position is connected to and engaged with peer Local United Ways and United Way Worldwide colleagues for continuous learning, growth and consideration of new ideas.

KEY RESPONSIBILITIES/ESSENTIAL DUTIES OF POSITION

An individual must be able to perform each essential duty listed below at a satisfactory level:

• Ground work activities in anti-racism, equity, intersectionality, and other areas important to social justice

• Assist with filing, paperwork, and processing, including confidential Human Resources work
• Answer questions about resources & referrals, under guidance of the Director of Human Resources, and provide necessary forms and access
• Help coordinate onboarding and off-boarding for employees
• Assist with bulk mailing preparations, working with postage machine
• Various data entry projects
• Warmly welcome on-site visitors, arranging for appropriate staff involvement
• Maintaining contact lists
• Ordering and purchasing office supplies
• Organization of copy and supply room
• Maintaining the Share Point site
• Recording and transcribing minutes of meetings and preparing for distribution
• Mail responsibilities (including receiving, sorting, distributing, scanning checks, etc.)
• Coordinating facilities needs with vendors
• Assist with various phases of registration, check-in and support for events as directed
• Auditing of payments, pledges, and other information in appropriate data bases for department needs

JOB REQUIREMENTS

MINIMUM JOB REQUIREMENTS

Studies have shown that women and people of color are less likely to apply for jobs unless they believe they are able to perform every task in the job description. United Way is committed to finding the best candidate for the job, and that individual may have relevant transferrable skills from a variety of sources and experiences. If you are interested in applying, we encourage you to think broadly about your background and skill set for the role.

United Way of Lane County will consider any equivalent combination of knowledge, skills, education, and experience to meet minimum qualifications. A typical way to obtain the knowledge and abilities would be: Experience: One to five years of increasingly responsible experience in community organizing, nonprofit management, program coordination, volunteer management, project management, or related area.

Education: Degree or certification from an accredited college or university in nonprofit management, public policy, social sciences, human services, or related field.

• Minimum requirements include:
• Minimum of five years high level administrative support experience.
• Experience in organizational, projects coordination and management.
• Successful track record as a leader, organizer, team builder, problem-solver and strong interpersonal skills
• Excellent communication skills, both written and oral.
• Ability to support the work of several leadership volunteers, and maintain effective working relationships with all staff, agencies, donors, and volunteers.
• Ability to work independently, making mature and sound decisions under constant deadline pressure.
• Ability to manage and prioritize competing needs.
• Strong technical skills and proficient in MS Word, Excel, PowerPoint and Outlook
• Bicultural, multicultural preferred
• Bilingual preferred, particularly Spanish/English proficiency

This job description describes the general nature and level of work performed by employees assigned to this position. It should not be construed as an exhaustive list of all required duties, responsibilities and skills. Reasonable accommodations may be made to enable disabled individuals to perform the essential functions of the job.

SALARY STATEMENT

The budgeted lifespan salary range for this position is currently $15.25 to $22.20 per hour. Proffered salaries are determined by several factors including applicant's knowledge, ­­­skills, experience, position, equity, and market.

COMPETENCIES

An individual must be able to demonstrate the following competencies at a satisfactory level:

Commitment to Anti-Oppression - committed to advancing in anti-racism and anti-oppression and embedding it at the core of all facets of work. Considers various perspectives and prioritizes marginalized voice and experience in decisions and actions. Willingly learns, adapts, and grows continually personally and professionally.

Accountability/Results Orientation - Assumes accountability for the achievement of assigned work activities/tasks. Collaborates with others to agree upon desired results/outcomes and timeframe. Takes ownership of work methods/processes and seeks to continuously enhance them. Behaves ethically and honestly in all activities done on behalf of UWW and the movement. Demonstrates a commitment to UWW's values, including diversity and inclusiveness.

Decision-Making/Risk-Taking - Gathers and analyzes pertinent information to aid in decision-making. Helps others to make effective decisions by providing needed information in an organized and thoughtful way.

Teamwork Collaboration - Contributes to the achievement of team objectives by helping others to complete tasks on own initiative. Shares information/ideas with other team members. Carries out assigned work projects. Identifies ways to make a greater contribution to the team. Able to adapt quickly to changing conditions or performance expectations. Able to focus on assignments during periods of change and/or uncertainty.

Relationship Management - Utilizes rapport to build trust and collaboration with others. Identifies and shares mutual benefits/needs in working together. Is ethical in dealing with others to achieve the desired results. Interacts and communicates with diverse stakeholders effectively. Fosters and maintains working relationships across the United Way system.

Communications - Expresses basic ideas in a clear, concise manner. Writes routine office correspondence. Communicates work results to team leaders in a timely manner. Shares information with team members willingly.

Innovation/Creativity - Adopts techniques to new situations. Finds new ways of utilizing existing information, ideas, concepts and/or strategies. Willingly shares recommendations for improvements to work systems, procedures or products. Uses initiative and ingenuity to decide how best to meet commitments.

ABOUT UNITED WAY OF LANE COUNTY

United Way of Lane County brings people, organizations, and systems together to create a community where every child succeeds in school and life. We work toward this vision by focusing on four primary outcomes: families are healthy and stable; kids enter kindergarten ready to learn; students are successful in elementary school; and youth have the knowledge, skills and credentials to pursue their dreams. We know that when we invest in our children today, we benefit our collective future.

We are a member of a national network of local United Ways, each bringing people together from all walks of life to address local challenges and be a part of local solutions.

United Way of Lane County is located in Springfield, OR with local and remote employment opportunities. We offer a competitive salary and generous benefits package including flexible work schedules and professional development opportunities; "dress for your day" dress code; volunteering opportunities and leave; and paid time off (PTO). Additionally, we offer access to comprehensive health, dental, life, short-term and long-term disability insurance; employee assistance program (EAP); and a 403(b) plan. We encourage growth and upward mobility'and want you to succeed in a diverse, inclusive, and ethical workplace.

United Way of Lane County seeks diverse, qualified professionals who want to make a difference in our local communities. We are an equal opportunity employer and recruit, employ, train, compensate, and promote qualified applicants without regard to race, color, religion, creed, disability, veteran status, marital status, age, sex (including pregnancy), sexual orientation, gender identity, gender expression, national origin or ancestry, genetic information, and other legally protected characteristics, in accordance with applicable laws. Learn more in the "EEO is the Law" poster here. If you need a reasonable accommodation because of a disability for any part of the employment process, please e-mail jreynolds@unitedwaylane.org or call 541-741-6000 and provide the nature of your request and your contact information.

Join our Team'apply now.

UNITED WAY OF LANE COUNTY'S DIVERSITY, EQUITY & INCLUSION STATEMENT OF PRINCIPLE

We value the visible and invisible qualities that make you who you are.

We welcome that every person brings unique perspective and experience to advance our work building a community where every child succeeds and we all thrive.

We strive to embed diversity, equity, and inclusion practices at the center of our daily work.

We believe that every community member, donor, volunteer, advocate, and employee has an equally valuable role in helping solve community problems.

We commit to using these practices for our business and our communities.

Join us in advancing diversity, equity and inclusion and creating a community where every child succeeds in school and life.

Current Openings for Administrative Specialist Jobs at United Way of Lane County